Reasonable Accommodation Request

How to generate your Reasonable Accommodation Request letter

Five steps, usually under ten minutes total.

1. Sign in or create an account. Only your email and a password are required — no card until you unlock your finished letter.
2. Click "Start my letter". On any Reasonable Accommodation Request page, click the Start button. We create a draft you can come back to.
3. Fill in your facts. Names, addresses, dates, and amounts. Plain-language prompts guide every field. Save as a draft if you need to gather information.
4. Click Finalize. Traquor renders your letter with your state's statutory citations and notice periods where they apply.
5. Print or save as PDF. Your finalized letter is in a clean paper layout. Use your browser to print or save as a PDF, then mail, email, or hand-deliver.

Sample Reasonable Accommodation Request letter

Bracketed fields are placeholders — the generator fills them from your answers and applies the correct statutory citations for your jurisdiction.

[YOUR FULL NAME]
[YOUR MAILING ADDRESS]

July 24, 2026

Human Resources
[EMPLOYER NAME]
[HR CONTACT / ADDRESS]

Re:  Request for Reasonable Accommodation
     Employee: [YOUR FULL NAME] — [YOUR POSITION / JOB TITLE]

Dear Human Resources:

I am writing to request a reasonable accommodation under the Americans with Disabilities Act (42 U.S.C. §§ 12101 et seq.) and applicable your state disability law. This letter is intended to initiate the interactive process.

Functional limitation:

  [FUNCTIONAL LIMITATION]

Requested accommodation:

  [SPECIFIC ACCOMMODATION REQUESTED]

I believe this accommodation will allow me to perform the essential functions of my position ([YOUR POSITION / JOB TITLE]) without imposing an undue hardship on the company. I am happy to discuss alternative accommodations and to provide reasonable supporting documentation from my healthcare provider if you request it.

Please respond in writing within 14 days to begin the interactive process. If a meeting would be helpful, I am available at your convenience.

I expect this request and the surrounding interactive process to be kept confidential and free from retaliation, as required by law.

Sincerely,



[YOUR FULL NAME]

Download this template (Word) — free, no signup